What We Do

The Space Analytics team is responsible for data management of almost 10 million square feet of university space. We maintain the space database of record at UCSF utilizing the Archibus Space Management System. The space inventory database is the primary source for UCSF’s facilities inventory, and is provided to the Office of the President where the data are then merged into the UC Corporate Equipment and Facilities system. Archibus is a sophisticated system for managing and tracking the physical spaces in a building and its associated data – rooms, room use, occupant, department assignment etc.

The Space Analytics team has a wide range of space database information in Archibus, which can be analyzed and summarized in various reports for decision making.

  • If you have questions regarding building information e.g. Building Name, CAAN Numbers, Address and list of Departments assigned space in a facility you can access those using our self-service reporting features in Archibus
  • If you are looking for room uses (e.g. research lab, office), room use codes, city/county codes, number of buildings and a commonly requested report ‘List of Buildings by Department’, they can be accessed easily via Archibus
  • Ad-hoc or custom reports on selected spatial database fields can be produced to help you analyze current space utilization

Our team is currently implementing a new comprehensive and well integrated space management system, using Archibus, a system that encompasses technology, business processes, and reporting - to enable UCSF to manage space as a strategic asset. This system, along with the business processes developed as part of this implementation, will also inspire a cultural shift at UCSF towards an environment of transparency and collaboration as it relates to space management.

For more information and current updates of the project click here.