UCSF Campus Planning - Space Management

Space Management

On behalf of the Chancellor, the Capital Planning unit participates in space management, which is defined as the review, assignment, re-assignment, and use of UCSF owned and leased space.

Space Management Policies

Definitions, Policy, and Responsibilities for space management are described in Item 600-14 of the UCSF administrative policy manual.

Space Requests

The Capital Planning unit is responsible for analyzing space requests and making recommendations to the Chancellor on reallocation. Requests for space should first be assessed within the department to determine if the department can solve its own space need. If not, the head of the department should then contact their Dean, Vice Chancellor (VC) or Medical Center CEO to request space from within school or division resources. If the need cannot be solved from within resources of the school or division, the Dean, VC or Medical Center CEO should then make a written request for space to the Chancellor.

Space Assignment

Capital planners prepare space letters for the Chancellor's review and approval. Decisions by the Chancellor on loans and exchanges of space between units (Schools, Vice Chancellors, or Medical Center) are recorded through written documentation and copied to the Vice Chancellor for University Advancement and Planning. (see sample Space Assignment Letter).

Campus Office Space Standards

Capital Planning provides clients with Space Guidelines for Office Use to help them with space planning. These guidelines were initially developed when the Laurel Heights campus building was built out and remodeled for office use. They have also been recently used for renovation space planning at the Mission Center Building. For more detailed information, see the Typical Workstation Standards and Space Program Template.

Leased Space

Definitions, Policy, and Responsibilities for leased space are described in Item 600-19 of the UCSF administrative policy manual.

Need more space on campus?

If your department or unit needs more space because of program growth, new grant-funded research, or recruitments, you should start looking first for solutions within space allocated to your department, school, or division. Only then, if space cannot be found, should your dean, vice chancellor, or division executive request space from the Chancellor in writing.

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